Google provides dozens of products that help people do business better every day. We use five regularly that help our business function: Gmail, Google Calendar, Google+ Hangouts, Google Drive and Google Analytics.
Today I want to focus on Google Drive and Google+ Hangouts and give you some tips for utilizing these great free resources for your business.
Google Drive is our go-to resource for sharing and collaborating on documents. If it’s not a large ongoing project that requires project management software or Dropbox, Google Drive is what I use.
Here are eight of our favorite things about Google Drive:
- We can share manuals and instructions with team members. It’s also easy to update these files. If any changes have been made the file name is made bold so everyone sees it has been updated since they’ve last viewed it.
- Google Drive is accessible anywhere there is internet access. It’s reliable.
- We can load not only documents but also spreadsheets and presentations. This is a great upgrade from Google Docs.
- It seamlessly integrates with other Google products. I don’t have to remember several passwords and log in dozens of times.
- We can save PDFs so they don’t get lost in my hard drive.
- Both the owner of the file as well as whoever he or she shares it with can easily track changes and check progress.
- We can use Drive to share time sheets for freelance projects.
- We can work on a document or spreadsheet with multiple team members at the same time and see those changes in real time.
Google+ Hangouts are just as useful for teams and projects but are beneficial in a completely different way. Because you can have up to 10 people on a Hangout, you can accomplish some great real-time interaction and collaboration. Additionally, Hangouts can be made public with the “Live On Air” function, so literally anyone in the world can tune in. You can also record Hangouts and access them through YouTube to share later.
- Interview potential hires
- Meet with virtual teams
- Live stream events
- Product demonstrations
- Meet with clients
- Record and upload Hangouts to the Web for future use in marketing
- Record training videos
- Niche interviews
- Broadcast company news
This blog post is part of a series highlighting some of the productivity tools our team has used to work more efficiently and create more margin to focus on game-changing ideas instead of getting lost in the details. For more posts from the series, click here.